The Council Of European Jamaats

Minutes of the CoEJ EC Meeting on Sunday 26 February/06 at Hyderi.

Present: Munawerbhai Rattansey, Murtazabhai Bharwani, Dr Hussein Jiwa, Dr Akber Mohamedali, Shabbar Dhalla, Ali Panju, Mohammed Hussein Nasser, Altaf Daya, Sis Sayeda Jiwa, Sis Zeenat Rattansey- Secretariat.

Apologies: Salimbhai Govani, Kakaji, Shabbir Merali, Ashiqbhai Rashid, Saghirbhai Shah, Dr Anver Dhanji, Razahusseinbhai Rahim, Jabirbhai Bhojani.

AGENDA

1. Recitation of the Holy Quran.
   
2. Minutes of the last meeting.
   
3. Matters arising from the minutes.
   
4. President’s Report.
   
5. Budget Reports.
   
6. AOB
   
7. Next Meeting.

The meeting commenced with recitation of Quran by Murtazabhai Bharwani. 

Item No 2c – Contact person is Husseinbhai Kanani.

Presidents Report c)  Meetings at Paris and Sweden..

Minutes approved : Proposed by: Dr Hussein Jiwa   Seconded by:  Munawerbhai Rattansey.

Matters arising from the minutes

2a) Letter of thanks to go out to Jamilbhai Bandali for his services as treasurer to CoEJ.
Jamaats to be contacted for ’vacant post’ of Treasurer to CoEJ.
2e) Muharram TV Programme has been sorted out.
2g) To find out from Jamilbhai whether the rent for the Peterborough Office has been paid to end of 2005 or 2006.
If paid to 2005 then ask Peterborough Jamaat whether CoEJ can have the office for the next 3 years rent free…the reason being that 90% of the office is being used by them.
If paid to 2006 then the office to be cleared for CoEJ use.
CoEJ no longer keeps confidential files there.

MAMT REPORT

The disciplinary action that was taken by Chair of Sports, Dr Hussein Jiwa and his team remains as is and the chapter for the 2005 incident is closed.
MAMT 2006 remains to be questioned. Hujjat wishes to host MAMT 2006 on an international level. No approval was sought from EC to do this. There has also been a breakdown of communication between Stanmore Jaffrey Sports and Hujjat Managing Committee. It was also pointed out that by going international we may be crossing paths with WF as the Dubai Tournament is running very successfully every year. This may create conflict.
After much discussion, it was decided that CoEJ would go international if certain criteria were fulfilled:

1. CoEJ to have total control.
2. Hujjat has to satisfy CoEJ Sports Committee at all levels.
3. Proposal to come from Stanmore Sports Committee to host the tournament.
4. WF to be consulted.
5. Co-operate with WF but at the same time CoEJ to be in control.
6. All financial transactions through Secretariat.

To send a letter of thanks for facilitating the application of the Faith Funding Grant from the Home Office.
Essex and Hyderi Jamaats were successful. To be publicised on the CoEJ website.

Thanked Husseinbhai for his excellent hospitality in hosting the Ec Meeting in October at his residence.

PRESIDENT’S REPORT

Channelling of Non-Khums Huqooq Funds:
Having visited Peterborough Jamaat,it became apparent that most member Jamaats are not aware of the 2008 -2009 merge with WF or the channelling of Non- Khums Huqooq Funds through CoEJ.
The President and other members of the EC to visit various member jamaats to enlighten the members on the ‘workings of CoEJ’.
It was also suggested by Shabbarbhai that rather then write a letter to various jamaats explaining the workings of CoEJ, a specialist in marketing should be involved in producing a colourful pack. This would have more of an impact.

BUDGET REPORTS:

Education:

Report presented by Shabbarbhai. Ali Panju introduced.
Certain objectives achieved:

• CoEJ mail servers set up.
• Distribution lists set up.
  
• Wiki knowledge Base up and functioning.
  
• CRM in testing phase.
  
• CRB has been approved.
  
• Links with Madressa have been set up.
  
• Document Management System
  
• Year 11 GCSE Revision Course cancelled due to timescale and therefore removed from budget.
  
• Sweden Summer Camp – price per camper to be increased to £289.
  
• Tripartrate Exchange Newsletters – purely a postage expense. All postage expenses to come via Secretariat Budget.
  
• Education Booklet Printing – subject to consideration.
  
• Travel Budget to be removed and claimed on an individual basis through secretariat Budget.
  
• Education Retreat – to be claimed as and when it takes place.
  
• Madressa Travel Expense to be treated as above.
  
• Other expenses not envisaged yet – to be removed from the budget and claimed for when actioned.

Shabbarbhai and his team were complemented on their performance and supporting the secretariat at all levels. The team is also to be commended for reducing the overall cost of the camp on a year to year basis.  

• To look into the possibility of acquiring some sort of funding from LSE – Learning and Skills Council (government funding).

Khawateen:

All projects approved and Sayedabai was complemented on the various projects that the Board is providing to the women of our community.
To look into the possibility of having a joint Sweden Camp (girls and boys). Both Chairs to discuss if the idea is feasible.

Youths(YND):

Report presented by Altaf Daya and Mohammed Hussein Nasser(Vice Chair).
Fatemabai Dossa(Chair) has resigned due to commitments at work and Mohammed Hussein Nasser is to replace her.
Youths commended on bringing in a disabled member onto the committee as they felt that the needs of the disabled youths had been neglected.
Budget approved.
3,4)All travel expenses to be re-imbursed as and when they occur through the Secretariat.
Youths have been encouraged to use the main CoEJ Website. All material to be displayed on the website is to be approved via the Secretariat.

HIB:

Report presented by Dr Jiwa on behalf of Kakaji.
 All projects approved.
8) Budget for part time administrator to be cancelled.

SND:

No Committee member present.
2)Travel expenses to be claimed via Secretariat Budget.
ICA:
Nobody to present the report.
Items 2,3,4 approved.
Items 1,5,6,7,8 to be discussed with the President.

AOB:

1. EHM has had more than 300 applicants for Hajj 2006. It has decided to increase its numbers 150-200.
   
2. Hon Sec is to meet WF in the second week of March regarding approval of the budget.
   
3. Secretariat to revise the budget.
   
4. Send £500 to SLC- South London Citizens to affiliate with them( Dr Akber’s recommendation).
   
5. To send a vote of thanks to Hyderi Jamaat for hosting the meeting.

Next meeting Venue: Either Leicester or Milton Keynes.